Resignation letter is a noun phrase that refers to a formal document written by an employee to notify their employer of their intention to leave their job.

As a noun phrase, resignation letter specifically denotes a letter written by an employee to officially communicate their decision to resign from their position. For example, “She handed in her resignation letter to her manager,” indicates the formal submission of this document.

Purpose and Content: The purpose of a resignation letter is to provide formal notice of an employee’s intention to leave their job. It typically includes the employee’s name, position, the intended last working day, and often, a reason for leaving. For example, “His resignation letter stated his last day would be at the end of the month,” highlights the key information usually found in such a letter.

Professional Etiquette: Writing a resignation letter is considered professional etiquette and helps maintain a positive relationship with the employer. It demonstrates respect and provides a clear record of the resignation. For instance, “Writing a resignation letter ensures that your departure is documented and professional,” emphasizes its importance.

Notice Period: A resignation letter often includes details about the notice period, which is the time between the submission of the letter and the employee’s last working day. This period allows for a smooth transition and handover of responsibilities. For example, “The resignation letter included a two-week notice period,” explains a common practice.

Expressing Gratitude: Many resignation letters also express gratitude towards the employer and colleagues, acknowledging the opportunities and experiences gained during the tenure. For instance, “Her resignation letter thanked the team for their support and collaboration,” shows a common practice of ending on a positive note.

Legal and HR Procedures: Submitting a resignation letter is often required for legal and human resources procedures. It serves as an official record and initiates the process of finalizing employment details, such as benefits and exit interviews. For example, “The HR department requested a formal resignation letter to process his exit,” indicates the procedural necessity.

In conclusion, a resignation letter is a formal, written notice from an employee to their employer indicating their intention to leave the company. It includes essential information about the resignation and often expresses gratitude and professionalism, facilitating a smooth transition and maintaining positive relations.

Examples of RESIGNATION LETTER in a sentence

  • She carefully crafted her resignation letter to express her gratitude and professionalism.
  • He submitted his resignation letter to his supervisor and HR department.
  • The content of her resignation letter outlined her reasons for leaving the company.
  • He requested a meeting with HR to discuss the format of his resignation letter.
  • The CEO’s personal assistant drafted the resignation letter on his behalf.
  • She kept a copy of her resignation letter for her records.
  • The HR manager reviewed the resignation letters submitted by departing employees.
  • He included his contact information in his resignation letter for future reference.


The term resignation letter has its etymological roots in Latin and Middle English, reflecting its evolution in language and usage.

  • Latin and Middle English Origins: “Resignation” traces back to the Latin word “resignatio,” meaning “to unseal” or “to give up,” which entered Middle English as “resignacioun.” During this period, it referred to the act of relinquishing property, rights, or positions.
  • Letter of Resignation: A “resignation letter” is a formal document submitted by an individual to announce their voluntary departure from a position or job. The term “letter” has its origins in Old French and Latin, referring to a written message or communication.
  • Professional and Formal Communication: The resignation letter serves as a formal notification to employers or superiors, stating the intention to resign from a position and providing details such as the effective date of resignation and reasons for leaving.
  • Contemporary Usage: In contemporary workplace contexts, the resignation letter is a standard practice when an employee decides to leave their job. It helps maintain professionalism and clarity in the transition process, facilitating smooth handovers and ensuring proper documentation of the resignation.

From its historical roots in Latin legal terminology to its modern application in professional communication, the term resignation letter embodies the evolution of language and customs surrounding employment and workplace interactions.


  • Notice of resignation
  • Letter of resignation
  • Resignation notice
  • Departure letter
  • Quitting letter
  • Farewell letter
  • Resignation document
  • Exit letter


  • Acceptance letter
  • Retention letter
  • Promotion letter
  • Appreciation letter
  • Counteroffer letter
  • Rejection letter
  • Retraction letter
  • Appeal letter


  • Employment termination
  • Career transition
  • Job departure
  • Professional farewell
  • Departure communication
  • Career change notification
  • Workplace exit
  • Formal notice

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