Definition of FILE

FILE Noun and Verb

File is a versatile term that functions as both a noun and a verb, with various meanings related to organization, storage, documentation, and action. As a noun, it refers to a container or collection of documents, data, or information, while as a verb, it denotes the act of arranging, storing, or submitting documents or data.

FILE as a noun

As a Noun: As a noun, a file represents a collection of papers, documents, records, or data organized and stored together for convenience or reference. It can refer to physical folders or cabinets used to store paper documents or digital directories and folders used to organize electronic files on a computer or other digital device. Files can contain a wide range of information, including text documents, spreadsheets, images, videos, or computer code.

Organizational Tool: Files serve as essential organizational tools in both personal and professional contexts, allowing individuals, businesses, and organizations to store, categorize, and access information efficiently. By organizing related documents or data into files and subfolders, individuals can easily locate and retrieve information when needed, streamlining workflows and improving productivity.

Legal and Administrative Documents: In legal and administrative contexts, files often contain important documents such as contracts, agreements, permits, licenses, or records of transactions. These files help individuals and organizations maintain accurate records, comply with legal requirements, and facilitate communication and decision-making. Files may also include correspondence, reports, or memos related to business operations, projects, or transactions.

Digital Files and Data Storage: With the advent of digital technology, the concept of files has expanded to encompass digital documents, media, and data stored electronically on computers, servers, or cloud-based platforms. Digital files offer advantages such as ease of duplication, sharing, and remote access, but also pose challenges related to data security, privacy, and management.

FILE as a verb

As a verb, to file means to arrange, store, or submit documents or data systematically. Individuals or organizations may file documents by placing them in designated folders or cabinets for safekeeping and easy retrieval. Additionally, individuals may file paperwork with authorities or institutions to satisfy legal or administrative requirements, such as filing taxes, applications, or reports.

In conclusion, file serves as both a noun and a verb, encompassing various meanings related to organization, storage, documentation, and action. Whether referring to physical folders containing paper documents or digital directories storing electronic files, the concept of files plays a crucial role in managing information and facilitating communication and decision-making in personal, professional, and institutional settings. Embracing effective filing practices can enhance productivity, streamline workflows, and ensure compliance with legal and administrative requirements.

Examples of FILE in a sentence

FILE as a noun in a sentence

  • A file is a collection of data stored on a computer. For instance, a Word document is a type of file.
  • Users often organize their documents into folders to keep their files structured.
  • When you save a document, it becomes a file on your computer’s storage.
  • Email attachments are often sent as files, such as images or PDFs.
  • Video editing software works with various file formats like MP4 or MOV.
  • To access a file, you typically need to open it with the appropriate software.
  • Files can be shared between devices through methods like USB drives or cloud storage.
  • Operating systems use files for system configuration and data storage.

FILE as a verb in a sentence

  • To file a document means to store it systematically for future reference. For example, you might file important paperwork in a filing cabinet.
  • Employees often file their expense reports to keep track of their spending.
  • In legal contexts, lawyers file documents with the court as part of legal proceedings.
  • Writers may file their drafts in folders on their computers to keep their work organized.
  • Taxpayers must file their tax returns by the deadline each year.
  • Journalists file their stories to their editors for publication.
  • Archivists carefully file historical documents to preserve them for future generations.
  • When you file something away, you’re placing it in a designated location for safekeeping and easy retrieval.

Etymology of FILE

The term file originated from the Middle English word “feil” or “fyle,” which meant “row” or “line.” Here’s the breakdown:

  • Feil/Fyle (Middle English): Referring to a row or line.

Therefore, file originally described a collection of papers or documents arranged in a row or line. In modern usage, a “file” refers to a collection of data or information stored under a specific name and typically represented as a unit on a computer system. Files can contain various types of data, such as text, images, audio, video, or executable code.

They are organized within a file system and can be manipulated, accessed, and managed by users or computer programs. Files play a fundamental role in computing, serving as the basic unit for storing and organizing data on digital storage media.


  • Document
  • Record
  • Data
  • Information
  • Folder
  • Archive
  • Manuscript
  • Report


  • Disorder
  • Chaos
  • Confusion
  • Disarray
  • Anarchy
  • Unorganized
  • Mess
  • Jumble


  • Storage
  • Retrieval
  • Backup
  • Directory
  • Database
  • Digital
  • Organization
  • Cataloging

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